Space Groups/Users
- Denny Miller
About this section
The Space Groups/Users tab is where the majority of Group and Group membership configuration occurs. The groups displayed within the table match against the global Space Group Pattern configured by a System Admin.
 Space Groups/Users default tab view |
The main display consists of Two (2) tables. The table on the left lists the Groups in the Space that match the Space Group Pattern, whilst the table on the right lists the users within a given group. To view users for a specific group, simply click on the group you want in the table.
 User table populated by selecting a group in the left hand side table
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Actions
The collection of actions buttons is found above the Groups and Users tables, as seen below.
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The actions functions have been listed out below.
Creating a Group
To create a new group, select the Create Group button.
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This will open the following dialogue screen.
The value entered will be used along with the Space Group Pattern to create a group with the given name. As seen below, the SPACE prefix key will be used for creating the new group.
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After pressing Create, the new group will be visible in the Groups table. By default, CSUM Cloud attempts to grant the Space Permission to allow the new group to view the current Space.
Renaming a Group
Please note: The group rename behaviour is limited to transferring group membership and space permissions.
For more in-depth rename behaviour, please see FAQ | Page security is not inherited for the Group Rename feature.
To rename a group, select the Group you want to rename in the Groups table, then press the Rename Group button.
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This will open the following dialogue screen
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After entering the desired name for the new Group, selecting Rename will remove the old Group from the table, along with adding the new renamed Group.
All group membership and Space Permissions will be carried across to the newly renamed group, whilst the old group is deleted.
Please Note: At present, all Space Permissions from the old Group are transferred except the Delete Mail permission.
If your Group being renamed has this Space Permission, you will need to manually add it to the renamed group under Confluence Space Permissions page.
Deleting a Group
To delete a group, select the Group you want to delete in the Groups table, then press the Delete Group button.
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This will open the following dialogue screen
To confirm deletion of the selected Group, press Delete. This will delete the group from Confluence and the Group will no longer appear in CSUM Clouds group table.
Adding or Removing Users
After selecting a Group from the Groups table, the ability to Add or remove Users becomes available.
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When adding/removing Users, there are two options:
Option 1 - Add/Remove members by selecting Users. This is the Users to Add field.
Option 2 - Add/Remove members by selecting Groups. This is the Groups to Add field. If you select Group(s), CSUM Cloud will operate against every user found within the selected Group(s).
Both of these can be done at the same time, or you can choose just one method.
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After selecting at least one Users or Groups to add, confirm the operation with the Add or Remove button to operate against all selected Space Groups.
Note: Adding/Removing operations will make the membership changes for all selected space groups. (Any ‘Users to add/remove’, plus all group members of the selected ‘Groups to add/remove’ will be added to/removed from the selected Space Groups
Add and Remove context
Space Groups - These are the Space Groups that will be operated against. Users and Group members selected below will be added to these groups.
Users to add/remove - These are the users that will be added to/removed from the selected space groups above.
Groups to add/remove - These are the groups that will be added to/removed from the selected space groups above.
Why are my actions taking a long time?
Currently, Atlassians API require a new request for every single user request to be added or removed from a group. When an instance has large Group memberships and numerous auto-join groups, add/remove operations are called one at a time.
When the API’s have been expanded, this will improve the performance problems for large scale add/remove operations.
Why can I not see User Email address values?
Sometimes, the user table, or user select fields will display ‘restricted access’:
By default, the email address visibility is configured based on if the account is managed/unmanaged. This is outlined in https://confluence.atlassian.com/cloudkb/profile-visibility-defaults-for-atlassian-accounts-1116292287.html.
How to enable Email visibility?
For the user to allow their Email to be visible, the User must change their Email visibility setting from ‘Only you and Admins’ to ‘'Everyone’. Without this, Installed Apps (CSUMCloud) cannot access user Emails.
Individual Users can configure this from their account settings - set ‘Allow Anyone’ to enable visibility of their email address:
Please follow official Atlassian documentation to understand how email visibility is enabled: https://support.atlassian.com/confluence-cloud/docs/configure-user-email-visibility/.